Personal Assistant to Handle Monthly Bills for Couple
Private Home in Palm Beach Gardens
Palm Beach Gardens, Florida 33412
Job Description
Personal Administrative Assistant – Financial Management
Location: Palm Beach Gardens, FL | Hours: Part-Time
Overview: A private household in a gated community is seeking a reliable and detail-oriented Personal Administrative Assistant to manage monthly financial obligations. The primary focus of this role is to ensure all household and personal accounts remain current, organized, and accurately documented. This is an ideal position for a bookkeeper, retired professional, or administrative specialist seeking flexible, high-trust work.
Primary Responsibilities:
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Timely Bill Payment: Manage and execute payments for all recurring monthly expenses, including:
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Household Utilities: Electric, water, gas, trash, and high-speed internet.
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Community Dues: HOA fees and gated community assessments.
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Medical & Health: Processing payments for medical appointments and reconciling insurance or prescription drug plan statements.
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Veterinary Care: Handling payments for pet health services and medications.
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Account Reconciliation: Reviewing monthly statements for accuracy and alerting the household to any unusual charges or billing errors.
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Organization & Filing: Maintaining a simple, clear system (physical or digital) for paid receipts and invoices to assist with year-end tax preparation.
Requirements:
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Uncompromising Integrity: As this role involves handling sensitive financial information, impeccable references and a high level of discretion are required.
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Technical Comfort: Ability to navigate online banking portals and digital billing systems efficiently.
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Organization: A methodical approach to deadlines to ensure no late fees or service interruptions occur.
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Communication: Ability to provide a brief monthly summary of paid items to the residents.
Terms: This is a focused, part-time role. We are looking for someone to visit the residence twice per month.
Please email: mobilerecruiting@gmail.com and include your name, phone, email and resume or qualifications.
Employment/Position Type:
Per Diem
Date Posted: May 1, 2026